Meeting Services
Beyond Your Every Expectation
Orlando Meeting Hotel
At Caribe Royale, we realize that you have a variety of choices when choosing an Orlando, FL meeting facility, so we make it our business to meet–and exceed–the needs of your business.
Your meeting details will be handled by our expertly trained Convention Services and Banquet team, who oversee meetings at both hotels. From menu planning and audio-visual needs to floral arrangements and entertainment, our Convention Services department is a one-stop-shop for all your group planning needs, ensuring consistency, accuracy and ease throughout the entire planning process.
Best of all, Caribe Royale is independently owned and operated, which makes our on-site managers our on-site decision makers. So if you have a problem, we are able to address your specific group needs on the spot or in-person.
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Although an inventory of meeting equipment is available to production companies for use in creating your meeting environment, the exception to that inventory is staging. Production staging is not available throughout the hotel. Many suppliers are available to supplement main stages. The hotel's inventory of risers are for the purpose of speaker and head table elevations. Of course, as with all of our meeting equipment, risers are provided on an availability basis, considering all competing requirements at that time.
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The installation and construction of wooden stages may not be done unless visqueen is installed under the entire area that the stage is going to encompass. No nails, or bracing wires used in production setups may be attached to the building, no painting, mixing of chemicals or explosive materials are allowed inside the hotel. No sawing or cutting of materials with any power tool is allowed within the hotel. Backstage areas are also required to be protected by visqueen or poly-tac.
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In the event that ceiling lifts, pallet jacks or other types of material handling equipment are utilized during move-in/out please note:
• Visqueen or poly tac must cover all areas of the carpet over which equipment will be driven.
• Equipment tires must be white (indoor use) and be free of dirt and debris.
• Forklifts are not permitted inside either of the ballrooms.
