Meeting Services
Beyond Your Every Expectation
Orlando Meeting Hotel
At Caribe Royale, we realize that you have a variety of choices when choosing an Orlando, FL meeting facility, so we make it our business to meet–and exceed–the needs of your business.
Your meeting details will be handled by our expertly trained Convention Services and Banquet team, who oversee meetings at both hotels. From menu planning and audio-visual needs to floral arrangements and entertainment, our Convention Services department is a one-stop-shop for all your group planning needs, ensuring consistency, accuracy and ease throughout the entire planning process.
Best of all, Caribe Royale is independently owned and operated, which makes our on-site managers our on-site decision makers. So if you have a problem, we are able to address your specific group needs on the spot or in-person.
- The Caribe Royale is equipped with complete rigging systems in order to assist our clients with productions requiring overhead rigging. These systems were designed and installed in order to expedite the move in/out process. The Caribe Royale uses external eyebolts with a load capacity of 750 pounds per point. In order to help assist our clients in utilizing these systems to their full capacity we have selected Presentation Services as our exclusive rigging contractor. PSAV is responsible for all rigging and related overhead safety on property. PSAV staff will provide all necessary rigging labor for productions at the Caribe Royale. All rigging activities defined as follows must meet the following minimum standards:
- Rigging encompasses attaching hardware to ceilings, usually, rigging motors, trussing, lighting and audio. Riggers are responsible for inspecting all equipment flown and assisting with load factors insuring that weight limits are strictly enforced and that no damage is imposed to the ceilings.
- Presentation Services is responsible for overhead as well as all trusses, speakers and other attachments on the ground utilizing polyester round slings, wire rope slings, etc.
- Presentation Services can supply all rigging design materials and equipment for use on your event. We reserve the right to inspect any and all equipment supplied by outside sources to determine its safety for its intended application. We recommend contracting PSAV offices during your initial design stages in order to utilize the hotel’s facilities to their full potential.
- PSAV must receive all proposed rigging drawings no later than thirty (30) calendar days prior to scheduled load in. Failure of appropriate notifications will result in overtime rates. Included with the drawing should be an agenda or onsite schedule so that we may properly schedule all necessary personnel. Lighting and sound equipment rigging plots are strongly recommended for lost time or additional costs resulting from rigging modifications, adjustments or charges required on-site.
- For Hotel CAD’s – for CAD layouts of the ceiling click here for Presentation Services website.
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Click to view Rigging Services guidelines and pricing guide.
