Meeting Services
Beyond Your Every Expectation
Orlando Meeting Hotel
At Caribe Royale, we realize that you have a variety of choices when choosing an Orlando, FL meeting facility, so we make it our business to meet–and exceed–the needs of your business.
Your meeting details will be handled by our expertly trained Convention Services and Banquet team, who oversee meetings at both hotels. From menu planning and audio-visual needs to floral arrangements and entertainment, our Convention Services department is a one-stop-shop for all your group planning needs, ensuring consistency, accuracy and ease throughout the entire planning process.
Best of all, Caribe Royale is independently owned and operated, which makes our on-site managers our on-site decision makers. So if you have a problem, we are able to address your specific group needs on the spot or in-person.
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The meeting planner is responsible for ensuring that the production company and drayage/exhibit company make appropriate arrangements and provides adequate labor, so that the move-in and move out schedules can be followed in accordance with the designated dates and times stated in the sales contract. Your convention service manager must be advised in writing of all details so that arrangements can be made to block adequate loading dock space.
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Prior to move in, you or your production and/or drayage company representative will be required to sign for a copy of these regulations. Prior to move out there will be a joint inspection of the premises to identify any damage. This will be conducted with the hotel's load in/load out supervisor or Loss Prevention department.
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It is the responsibility of the production company and drayage/exhibit company to clean any area they use and to remove any tape residue, large stains and remove all trash.
- At the conclusion of the program, the ballroom loading docks used by the production company and drayage/exhibit company must be presentable for the next day's business prior to leaving the property. An inspection will be conducted prior to move in and upon completion of the load out by the production company and drayage/exhibit company.
- Damages to the fixtures and equipment in the ballrooms are the responsibility of the production/exhibit company.
Acknowledgement of damages, if any, will be presented to the production/exhibit company and meeting planner at the end of the program.
All claims for damages will be forwarded to the production company in writing within ten (10) business days following the final walkthrough.
